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1 - Stakeholder Alignment

BackUse Template

sequences : 8

stopwatch

duration : 3h00

This workshop aims to gather input and align expectations from cross-functional stakeholders such as engineering, design, marketing, sales, and customer support. Discussions may focus on project goals, target users, success metrics, and potential risks.

  1. 10'

    Introductions & Workshop Objectives

    • Description: Brief introductions of attendees, overview of the workshop agenda, and objectives.

    • Facilitator Notes: Welcome everyone, ensure participants feel comfortable and engaged. Clearly outline the workshop's goals and expectations.

  2. 20'

    Project Overview & Context

    • Description: Presentation of the project background, existing research, target market, and any relevant context.

    • Facilitator Notes: Provide a concise overview, use visuals and data to support the context, and allow time for questions and clarifications.

  3. 30'

    Stakeholder Perspectives

    • Description: Stakeholders share their perspectives on project goals, user needs, success metrics, and potential risks.

    • Facilitator Notes: Allocate equal time for each stakeholder. Encourage active listening and respectful discussions. Capture key points on a whiteboard or shared document.

  4. 40'

    Goal Alignment & Prioritization

    • Description: Collaborative exercise to define and prioritize shared project goals, success metrics, and potential risks.

    • Facilitator Notes: Use a structured prioritization method, such as dot voting or the MoSCoW method. Guide the group toward consensus, focusing on the most critical aspects of the project.

  5. 30'

    Target User Identification & Personas

    • Description: Discussion and agreement on target user segments and development of user personas.

    • Facilitator Notes: Provide a brief overview of the importance of user personas. Encourage participants to think empathetically about the user's needs, goals, and pain points. Capture key insights on a whiteboard or shared document.

  6. 20'

    Defining Roles & Responsibilities

    • Description: Clarify roles, responsibilities, and expectations for each stakeholder in the project.

    • Facilitator Notes: Ensure all stakeholders understand their role and responsibilities, and address any concerns or questions. Establish a clear line of communication and decision-making process.

  7. 15'

    Next Steps & Action Items

    • Description: Review outcomes of the workshop, discuss next steps, and assign action items.

    • Facilitator Notes: Recap the workshop's key insights and decisions. Assign specific tasks and deadlines to stakeholders. Encourage ongoing collaboration and communication throughout the project.

  8. 15'

    Wrap-up & Feedback

    • Description: Close the workshop and gather feedback from participants.

    • Facilitator Notes: Thank the participants for their time and input. Ask for feedback on the workshop, and invite suggestions for improvement. Encourage stakeholders to stay engaged in the project's progress.