Definition of Done (DoD)

Start the workshop by introducing the purpose and importance of having a clear Definition of Done (DoD) for the team. Explain that the DoD helps ensure that everyone is on the same page regarding the quality standards for completing user stories or tasks. Emphasize the benefits of having a shared understanding of what it means for work to be considered 'done'.

Tips : Engage the participants by asking them to share their experiences with incomplete or ambiguous work. Encourage open discussion and active participation.

Outcome : By the end of this sequence, participants should have a clear understanding of the purpose and importance of a Definition of Done.

In this sequence, facilitate a discussion to explore the team's current practices and understanding of 'done'. Ask participants to share their individual definitions of 'done' and any existing criteria they use. Encourage them to discuss any challenges or inconsistencies they have encountered in the past.

Tips : Create an open and non-judgmental environment to encourage participants to share their thoughts and experiences. Use visual aids or whiteboards to capture key points and facilitate the discussion.

Outcome : By the end of this sequence, participants should have a clear understanding of the team's current practices and any challenges they face in defining 'done'.

In this sequence, guide the participants in identifying the key criteria that should be included in the team's Definition of Done. Encourage them to think about different aspects such as functionality, usability, performance, and documentation. Facilitate a brainstorming session to generate a list of criteria.

Tips : Encourage participants to think beyond their individual roles and consider the needs and expectations of other stakeholders. Use techniques like silent brainstorming or sticky notes to ensure equal participation from all team members.

Outcome : By the end of this sequence, participants should have identified the key criteria that will be included in the team's Definition of Done.

In this sequence, facilitate a discussion to refine and prioritize the criteria identified in the previous sequence. Encourage participants to discuss and debate the importance and feasibility of each criterion. Help the team reach a consensus on the final set of criteria that will be included in the Definition of Done.

Tips : Use techniques like dot voting or affinity mapping to facilitate the prioritization process. Encourage participants to provide justifications for their choices and consider the impact on the team's workflow and quality standards.

Outcome : By the end of this sequence, participants should have refined and prioritized the criteria that will be included in the team's Definition of Done.

In this sequence, guide the participants in documenting the finalized Definition of Done. Provide a template or framework to structure the criteria and make it easily accessible to the team. Discuss the importance of regularly reviewing and updating the Definition of Done as the team's needs and processes evolve.

Tips : Encourage participants to use clear and concise language in the Definition of Done. Consider using visual aids or infographics to make it more engaging and memorable.

Outcome : By the end of this sequence, participants should have a documented Definition of Done that can be used as a reference for the team's work.

Conclude the workshop by summarizing the key takeaways and next steps. Remind participants of the importance of consistently applying the Definition of Done in their work. Encourage them to provide feedback and suggestions for improvement.

Tips : Create a positive and motivating atmosphere to encourage participants to actively contribute their thoughts and ideas. Thank them for their participation and emphasize the value of their input.

Outcome : By the end of this sequence, participants should have a clear understanding of the next steps and their role in implementing and maintaining the Definition of Done.