Project Governance Board Meeting
Governance board meetings involve high-level decision-making and oversight of project management practices within the organization. They may include discussions on project selection, budget approvals, and risk management strategies.
10'
Welcome and Introductions
Start the workshop by welcoming all participants and introducing the purpose of the governance board meetings. Encourage participants to briefly introduce themselves and their roles within the organization.
Tips : Ensure to create a welcoming atmosphere to encourage open communication and collaboration among participants.
Outcome : Participants feel welcomed and have a clear understanding of who is attending the meeting.
15'
Review of Project Management Policies and Procedures
Discuss and review the existing project management policies and procedures within the organization. Highlight key points and address any questions or concerns from the participants.
Tips : Prepare visual aids or handouts to help participants better understand the policies and procedures.
Outcome : Participants have a clear understanding of the project management policies and procedures in place.
20'
Discussion of Project Selection Criteria and Guidelines
Engage participants in a discussion about the project selection criteria and guidelines. Encourage feedback and suggestions for improvement to ensure alignment with organizational goals.
Tips : Facilitate an open discussion and encourage all participants to share their perspectives.
Outcome : Consensus on project selection criteria and guidelines that align with organizational objectives.
25'
Approval of Project Charters, Budgets, and Resource Plans
Present and discuss project charters, budgets, and resource plans for approval by the governance board. Ensure that all necessary information is provided for informed decision-making.
Tips : Prepare clear and concise documentation to facilitate the approval process.
Outcome : Approved project charters, budgets, and resource plans for upcoming projects.
15'
Review of Project Risks and Mitigation Strategies
Review the identified project risks and mitigation strategies. Discuss any updates or changes since the last meeting and ensure that risk management plans are in place.
Tips : Encourage proactive discussion on potential risks and effective mitigation strategies.
Outcome : Updated understanding of project risks and mitigation strategies to ensure project success.
15'
Decision-making on Escalated Project Issues or Conflicts
Address any escalated project issues or conflicts that require decision-making by the governance board. Facilitate a constructive discussion to reach resolutions and ensure project continuity.
Tips : Maintain a neutral stance and guide the discussion towards productive outcomes.
Outcome : Resolved escalated project issues or conflicts with clear decisions and action plans.