Project Steering Committee Meeting

Start the meeting by welcoming all participants and facilitating introductions. Encourage participants to briefly share their name, role, and expectations for the meeting.

Tips : Ensure everyone has a chance to speak during introductions. Use a round-robin format to make sure all voices are heard.

Outcome : Participants will feel welcomed and have a better understanding of who is in the meeting.

Provide an overview of the current project status, including key milestones, achievements, and challenges. Allow time for questions and clarifications from the committee members.

Tips : Prepare visual aids such as charts or graphs to present project data effectively.

Outcome : Committee members will have a clear understanding of the project's progress and performance.

Facilitate a discussion on the strategic direction of the project and how it aligns with the organization's goals. Encourage committee members to share their insights and perspectives on the alignment.

Tips : Use open-ended questions to stimulate discussion and encourage diverse viewpoints.

Outcome : Committee members will have a shared understanding of how the project aligns with the organization's strategic goals.

Address any conflicts or issues that have arisen during the project. Facilitate a constructive discussion to find solutions and reach consensus among committee members.

Tips : Encourage active listening and respectful communication during conflict resolution.

Outcome : Committee members will work together to resolve project conflicts and issues effectively.

Discuss resource allocation and prioritize decisions for the project. Consider factors such as budget constraints, timelines, and stakeholder needs in the decision-making process.

Tips : Use decision-making tools such as a priority matrix to facilitate the discussion and decision-making process.

Outcome : Committee members will make informed decisions on resource allocation and project priorities.

Present any major project changes or decisions that require approval from the steering committee. Allow time for discussion and questions before seeking approval.

Tips : Clearly outline the rationale and implications of the proposed changes or decisions to facilitate the approval process.

Outcome : Committee members will provide approval for major project changes or decisions.