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Don't Start From Scratch

Collection of Templates to help you start your workshops journey.

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    • Agile
      en
      Elements

      Dependency Resolution Workshop

      5 sequences 

      • 1h50

    • Agile
      en
      Elements

      Daily Standup (Daily Scrum)

      4 sequences 

      • 35'

    • Agile
      en
      Elements

      Retrospective

      6 sequences 

      • 1h30

    • Agile
      en
      Elements

      Sprint Planning (Feature/NFR balance)

      6 sequences 

      • 2h30

    • Agile
      en
      Elements

      Backlog Refinement

      5 sequences 

      • 1h05

    • Agile
      en
      Elements

      Definition of Done (DoD)

      6 sequences 

      • 1h15

    • Agile
      en
      Elements

      Estimation (Planning Poker)

      3 sequences 

      • 45'

    • Agile
      en
      Elements

      Technical Debt Workshop

      5 sequences 

      • 1h15

    • Agile
      en
      Elements

      Release Planning Meeting

      7 sequences 

      • 2h05

    • Agile
      en
      Elements

      Product Backlog Grooming

      5 sequences 

      • 1h15

    • Agile
      en
      Elements

      Sprint Planning (simple)

      4 sequences 

      • 1h00

    • Agile
      en
      Elements

      Product Demo

      4 sequences 

      • 1h10

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    • Illustrations Storyset

    sequences : 5

    stopwatch

    duration : 1h50

    Dependency Resolution Workshop

    Use Template

    Dependency Resolution Workshop: When dependencies between tasks or stories are identified, the team may hold a workshop to discuss and resolve them.

    1. 10'

      Introduction

      Start the workshop by introducing the purpose and goals of the session. Explain the importance of identifying and resolving dependencies between tasks or stories. Encourage participants to actively participate and share their insights and experiences.

      Tips : Create a welcoming and inclusive environment to encourage open communication and collaboration.

      Outcome : Participants will understand the importance of dependency resolution and be motivated to actively contribute to the workshop.

    2. 20'

      Identifying Dependencies

      Guide participants through the process of identifying dependencies between tasks or stories. Provide examples and encourage participants to share their own experiences. Use visual aids or tools like a dependency matrix to help participants visualize and document the dependencies.

      Tips : Encourage active participation and discussion among participants. Use real-life examples to make the session more relatable.

      Outcome : Participants will be able to identify and document dependencies between tasks or stories.

    3. 30'

      Analyzing Dependencies

      Once dependencies are identified, facilitate a discussion to analyze their impact on the project timeline, resource allocation, and overall project success. Encourage participants to brainstorm potential risks and challenges associated with the dependencies.

      Tips : Promote a collaborative atmosphere and ensure that all participants have an opportunity to share their thoughts and insights.

      Outcome : Participants will gain a deeper understanding of the impact of dependencies and be able to assess their potential risks and challenges.

    4. 40'

      Resolving Dependencies

      Guide participants through the process of resolving dependencies. Encourage them to propose solutions and strategies to mitigate the risks and challenges identified in the previous step. Facilitate a discussion to reach a consensus on the best approach to resolve the dependencies.

      Tips : Ensure that all participants have a chance to contribute their ideas and opinions. Encourage collaboration and compromise to reach a consensus.

      Outcome : Participants will develop actionable plans to resolve dependencies and mitigate associated risks and challenges.

    5. 10'

      Wrap-up and Next Steps

      Conclude the workshop by summarizing the key takeaways and action items. Discuss the next steps and assign responsibilities for implementing the resolutions and monitoring the progress. Thank the participants for their active participation and contributions.

      Tips : Ensure that the action items are clearly documented and communicated to all participants. Follow up with participants after the workshop to ensure the resolutions are implemented effectively.

      Outcome : Participants will have a clear understanding of the next steps and their individual responsibilities in resolving the dependencies.

    sequences : 4

    stopwatch

    duration : 35'

    Daily Standup (Daily Scrum)

    Use Template

    Daily Standup (Daily Scrum): A brief daily meeting where team members share progress, discuss impediments, and plan their work for the day. It helps keep everyone informed and aligned.

    1. 05'

      Introduction

      Start the workshop by introducing the purpose and importance of the Daily Standup. Explain that it is a brief daily meeting where team members share progress, discuss impediments, and plan their work for the day. Emphasize that it helps keep everyone informed and aligned.

      Tips : Keep the introduction concise and engaging. Use examples or anecdotes to illustrate the importance of the Daily Standup.

      Outcome : Participants will understand the purpose and benefits of the Daily Standup.

    2. 10'

      Sharing Progress

      In this sequence, each participant will take turns sharing their progress since the last Daily Standup. Encourage them to be specific and focus on what they have accomplished, what they are currently working on, and any challenges they have encountered.

      Tips : Remind participants to keep their updates concise and relevant. Encourage active listening and ask follow-up questions to clarify any unclear points.

      Outcome : Participants will share their progress and gain visibility into each other's work.

    3. 10'

      Discussing Impediments

      In this sequence, participants will discuss any impediments or obstacles they are facing that may hinder their progress. Encourage them to be open and transparent about any challenges they are experiencing.

      Tips : Create a safe and non-judgmental environment for participants to share their challenges. Encourage collaboration and offer support or suggestions to help overcome the impediments.

      Outcome : Participants will identify and discuss any impediments that may affect their work.

    4. 10'

      Planning Work for the Day

      In this sequence, participants will plan their work for the day based on the progress shared and the identified impediments. Encourage them to prioritize tasks, set realistic goals, and allocate resources effectively.

      Tips : Facilitate the planning process by providing guidance on prioritization and resource allocation. Encourage participants to break down tasks into smaller, manageable chunks.

      Outcome : Participants will have a clear plan for their work for the day.

    sequences : 6

    stopwatch

    duration : 1h30

    Retrospective

    Use Template

    The aim of an Agile retrospective is to provide a dedicated and structured space for an Agile team to reflect on their recent work and experiences in order to continuously improve their processes, teamwork, and outcomes. Here are the key objectives and purposes of an Agile retrospective:

    1. Reflection: Retrospectives encourage team members to reflect on the just-completed iteration or project.
    2. Continuous Improvement: The primary goal is to identify areas for improvement and devise actionable strategies to make those improvements.
    3. Team Collaboration: Retrospectives foster open and honest communication among team members.
    4. Celebrate Successes: It’s an opportunity to acknowledge and celebrate the team’s achievements and successes during the iteration.
    5. Problem-Solving: Teams can discuss challenges, obstacles, and issues that arose during the iteration.
    6. Alignment: Retrospectives can help ensure that the team remains aligned with project goals and the Agile principles.
    7. Ownership and Accountability: Team members take ownership of the improvement process.
    8. Adaptability: Retrospectives contribute to the team’s ability to adapt to changing circumstances and requirements.
    9. Transparency: Retrospectives promote transparency by encouraging team members to openly share their observations and concerns.

    1. 10'

      Welcome and Introduction

      Start the retrospective by welcoming the participants and providing a brief introduction to the purpose and goals of the retrospective. Set the stage for an open and collaborative discussion.

      Tips : Create a welcoming and inclusive environment. Encourage active participation from all participants.

      Outcome : Participants understand the purpose and goals of the retrospective.

    2. 20'

      Timeline Activity

      Ask the participants to individually reflect on the events and milestones of the last sprint. Provide them with sticky notes and markers to write down key moments. Once everyone has completed their timeline, ask each participant to share their timeline with the group. Facilitate a discussion to identify common themes and important events.

      Tips : Encourage participants to be specific and provide examples. Use a whiteboard or a large sheet of paper to create a visual representation of the timeline.

      Outcome : Participants gain a shared understanding of the events and milestones of the last sprint.

    3. 15'

      What Went Well

      Ask the participants to think about the positive aspects of the last sprint. Provide them with sticky notes and markers to write down their thoughts. Once everyone has completed their notes, ask each participant to share one thing that went well. Facilitate a discussion to explore the reasons behind the successes.

      Tips : Encourage participants to focus on specific actions or behaviors that contributed to the successes. Keep the discussion positive and constructive.

      Outcome : Identify and celebrate the successes and achievements of the last sprint.

    4. 15'

      What Could Be Improved

      Ask the participants to think about the areas that could be improved in the next sprint. Provide them with sticky notes and markers to write down their thoughts. Once everyone has completed their notes, ask each participant to share one thing that could be improved. Facilitate a discussion to explore potential solutions and actions.

      Tips : Encourage participants to focus on specific actions or behaviors that could lead to improvements. Keep the discussion constructive and solution-oriented.

      Outcome : Identify areas for improvement and generate ideas for future actions.

    5. 20'

      Action Planning

      Based on the identified areas for improvement, facilitate a discussion to generate actionable items. Ask the participants to prioritize the actions and assign owners for each action. Create a visual representation of the action plan to ensure clarity and accountability.

      Tips : Encourage participants to think about realistic and achievable actions. Use a whiteboard or a large sheet of paper to create the action plan.

      Outcome : Create a concrete action plan with assigned owners for each improvement area.

    6. 10'

      Closing and Next Steps

      Wrap up the retrospective by summarizing the key outcomes and action plan. Thank the participants for their contributions and remind them of the next steps. Encourage participants to provide feedback on the retrospective process.

      Tips : End the retrospective on a positive note. Encourage participants to provide honest feedback to improve future retrospectives.

      Outcome : Participants have a clear understanding of the outcomes and next steps.

    sequences : 6

    stopwatch

    duration : 2h30

    Sprint Planning (Feature/NFR balance)

    Use Template

    Sprint Planning Meeting: At the start of each sprint, the team meets to plan the work for the upcoming sprint. They discuss and select items from the product backlog to work on and create a sprint backlog.

    1. 15'

      Introduction and Goal Setting

      Start the sprint planning workshop by introducing the purpose and goals of the session. Explain the importance of balancing new features and non-functional requirements in the backlog. Encourage participants to actively participate and contribute their ideas and insights.

      Tips : Create a positive and inclusive environment where everyone feels comfortable sharing their thoughts and opinions.

      Outcome : By the end of this sequence, participants will have a clear understanding of the workshop goals and the importance of balancing new features and non-functional requirements.

    2. 30'

      Review Backlog

      Review the current backlog with the development team. Discuss the existing user stories, features, and non-functional requirements. Prioritize the backlog items based on their importance and impact on the product.

      Tips : Encourage open and honest discussions about the backlog items. Consider using visual aids such as a Kanban board or a backlog management tool to facilitate the review process.

      Outcome : At the end of this sequence, the development team will have a clear understanding of the current backlog and its prioritization.

    3. 30'

      Identify New Features

      Brainstorm and identify new features that need to be added to the backlog. Encourage the development team to think creatively and consider the needs of the users and stakeholders. Prioritize the new features based on their value and alignment with the product vision.

      Tips : Use techniques like brainstorming or affinity mapping to generate and organize ideas. Ensure that all team members have an opportunity to contribute their suggestions.

      Outcome : By the end of this sequence, the development team will have identified and prioritized new features to be added to the backlog.

    4. 30'

      Address Non-Functional Requirements

      Discuss and address non-functional requirements such as performance, security, scalability, and usability. Identify any gaps or areas that need improvement in the current product. Prioritize the non-functional requirements based on their impact on the product's success.

      Tips : Encourage the team to consider the perspectives of different stakeholders when discussing non-functional requirements. Use techniques like impact mapping or risk assessment to prioritize the requirements.

      Outcome : At the end of this sequence, the development team will have identified and prioritized non-functional requirements to be addressed in the sprint.

    5. 30'

      Create Sprint Backlog

      Based on the prioritized backlog items, create a sprint backlog that includes both new features and non-functional requirements. Break down the backlog items into smaller, actionable tasks. Assign tasks to team members based on their skills and availability.

      Tips : Consider using a project management tool or a task board to visualize and track the sprint backlog. Ensure that the tasks are clearly defined and have well-defined acceptance criteria.

      Outcome : By the end of this sequence, the development team will have a well-defined sprint backlog with actionable tasks assigned to team members.

    6. 15'

      Wrap-up and Next Steps

      Conclude the sprint planning workshop by summarizing the key decisions and next steps. Ensure that everyone is clear about their responsibilities and the timeline for the upcoming sprint. Encourage the team to ask any remaining questions or provide feedback.

      Tips : Provide a platform for open communication and address any concerns or questions raised by the team. Emphasize the importance of collaboration and teamwork throughout the sprint.

      Outcome : At the end of this sequence, the development team will have a clear understanding of the sprint goals, their responsibilities, and the timeline for the upcoming sprint.

    sequences : 5

    stopwatch

    duration : 1h05

    Backlog Refinement

    Use Template

    Backlog Refinement Meeting: A collaborative meeting where the team reviews and refines items in the product backlog. This helps ensure that backlog items are well-defined and ready for future sprints.

    1. 05'

      Introduction

      Start the meeting by welcoming the participants and providing a brief overview of the purpose of the backlog refinement meeting. Explain that the goal is to review and refine items in the product backlog to ensure they are well-defined and ready for future sprints.

      Tips : Encourage active participation and collaboration among the team members.

      Outcome : Participants will understand the purpose of the backlog refinement meeting and be prepared to review and refine backlog items.

    2. 30'

      Review Backlog Items

      Go through each backlog item one by one and discuss its details. Encourage the team to ask questions, provide feedback, and suggest improvements. Use visual aids such as a whiteboard or digital board to capture the discussion points and make any necessary updates to the backlog items.

      Tips : Facilitate the discussion to ensure everyone's input is heard and considered. Encourage the team to focus on refining the backlog items rather than discussing implementation details.

      Outcome : Backlog items are reviewed and discussed in detail, ensuring a shared understanding among the team.

    3. 15'

      Prioritize Backlog Items

      Once all backlog items have been reviewed, facilitate a discussion to prioritize them. Consider factors such as business value, dependencies, and urgency. Use a prioritization technique such as dot voting or the MoSCoW method to reach a consensus on the order of backlog items.

      Tips : Encourage open and honest discussions during the prioritization process. Remind the team to consider the overall project goals and objectives.

      Outcome : Backlog items are prioritized based on agreed criteria, ensuring the most valuable items are at the top.

    4. 10'

      Assign Action Items

      Identify any action items that arise from the backlog refinement meeting. Assign responsibilities to team members for further analysis, research, or clarification of backlog items. Ensure that each action item has a clear deadline and that the responsible person understands their role.

      Tips : Keep track of action items using a shared document or task management tool. Regularly follow up on the progress of assigned tasks.

      Outcome : Action items are identified and assigned, ensuring that necessary follow-up tasks are completed.

    5. 05'

      Wrap-up and Next Steps

      Conclude the backlog refinement meeting by summarizing the key decisions made, action items assigned, and any next steps. Thank the participants for their contributions and remind them of the upcoming sprint planning meeting where the refined backlog items will be considered for inclusion in the next sprint.

      Tips : Provide a clear timeline for the next steps and encourage participants to reach out if they have any further questions or concerns.

      Outcome : Participants have a clear understanding of the outcomes of the backlog refinement meeting and are aware of the next steps.

    sequences : 6

    stopwatch

    duration : 1h15

    Definition of Done (DoD)

    Use Template

    Definition of Done (DoD) Workshop: A session to define and clarify the team’s criteria for considering a user story or task as “done.” It helps maintain a shared understanding of quality standa

    1. 10'

      Introduction

      Start the workshop by introducing the purpose and importance of having a clear Definition of Done (DoD) for the team. Explain that the DoD helps ensure that everyone is on the same page regarding the quality standards for completing user stories or tasks. Emphasize the benefits of having a shared understanding of what it means for work to be considered 'done'.

      Tips : Engage the participants by asking them to share their experiences with incomplete or ambiguous work. Encourage open discussion and active participation.

      Outcome : By the end of this sequence, participants should have a clear understanding of the purpose and importance of a Definition of Done.

    2. 15'

      Exploring Current Practices

      In this sequence, facilitate a discussion to explore the team's current practices and understanding of 'done'. Ask participants to share their individual definitions of 'done' and any existing criteria they use. Encourage them to discuss any challenges or inconsistencies they have encountered in the past.

      Tips : Create an open and non-judgmental environment to encourage participants to share their thoughts and experiences. Use visual aids or whiteboards to capture key points and facilitate the discussion.

      Outcome : By the end of this sequence, participants should have a clear understanding of the team's current practices and any challenges they face in defining 'done'.

    3. 20'

      Identifying Key Criteria

      In this sequence, guide the participants in identifying the key criteria that should be included in the team's Definition of Done. Encourage them to think about different aspects such as functionality, usability, performance, and documentation. Facilitate a brainstorming session to generate a list of criteria.

      Tips : Encourage participants to think beyond their individual roles and consider the needs and expectations of other stakeholders. Use techniques like silent brainstorming or sticky notes to ensure equal participation from all team members.

      Outcome : By the end of this sequence, participants should have identified the key criteria that will be included in the team's Definition of Done.

    4. 15'

      Refining and Prioritizing Criteria

      In this sequence, facilitate a discussion to refine and prioritize the criteria identified in the previous sequence. Encourage participants to discuss and debate the importance and feasibility of each criterion. Help the team reach a consensus on the final set of criteria that will be included in the Definition of Done.

      Tips : Use techniques like dot voting or affinity mapping to facilitate the prioritization process. Encourage participants to provide justifications for their choices and consider the impact on the team's workflow and quality standards.

      Outcome : By the end of this sequence, participants should have refined and prioritized the criteria that will be included in the team's Definition of Done.

    5. 10'

      Documenting the Definition of Done

      In this sequence, guide the participants in documenting the finalized Definition of Done. Provide a template or framework to structure the criteria and make it easily accessible to the team. Discuss the importance of regularly reviewing and updating the Definition of Done as the team's needs and processes evolve.

      Tips : Encourage participants to use clear and concise language in the Definition of Done. Consider using visual aids or infographics to make it more engaging and memorable.

      Outcome : By the end of this sequence, participants should have a documented Definition of Done that can be used as a reference for the team's work.

    6. 05'

      Wrap-up and Next Steps

      Conclude the workshop by summarizing the key takeaways and next steps. Remind participants of the importance of consistently applying the Definition of Done in their work. Encourage them to provide feedback and suggestions for improvement.

      Tips : Create a positive and motivating atmosphere to encourage participants to actively contribute their thoughts and ideas. Thank them for their participation and emphasize the value of their input.

      Outcome : By the end of this sequence, participants should have a clear understanding of the next steps and their role in implementing and maintaining the Definition of Done.

    sequences : 3

    stopwatch

    duration : 45'

    Estimation (Planning Poker)

    Use Template

    Estimation Workshops: Various techniques, such as Planning Poker or T-Shirt Sizing, are used to estimate the effort required for backlog items.

    1. 10'

      Introduction to Estimation Workshops

      In this sequence, participants will be introduced to the concept of estimation workshops and the various techniques used for estimating effort. The facilitator will explain the importance of estimation in Agile development and how it helps in planning and prioritizing backlog items. Participants will also learn about different estimation techniques such as Planning Poker and T-Shirt Sizing.

      Tips : Make sure to provide examples and real-life scenarios to help participants understand the importance of estimation. Encourage active participation and discussion.

      Outcome : By the end of this sequence, participants will have a clear understanding of the purpose and benefits of estimation workshops, as well as the different techniques that can be used.

    2. 20'

      Planning Poker

      In this sequence, participants will learn about the Planning Poker technique for estimating effort. The facilitator will explain how Planning Poker works and provide guidance on how to conduct a Planning Poker session. Participants will practice using Planning Poker cards to estimate the effort required for a set of backlog items.

      Tips : Ensure that each participant has a set of Planning Poker cards. Encourage open and honest discussions during the estimation process. Remind participants to consider both complexity and effort when assigning estimates.

      Outcome : By the end of this sequence, participants will be familiar with the Planning Poker technique and will have hands-on experience in using it to estimate effort.

    3. 15'

      T-Shirt Sizing

      In this sequence, participants will learn about the T-Shirt Sizing technique for estimating effort. The facilitator will explain how T-Shirt Sizing works and provide guidance on how to conduct a T-Shirt Sizing session. Participants will practice using T-Shirt sizes (XS, S, M, L, XL) to estimate the effort required for a set of backlog items.

      Tips : Ensure that each participant has a set of T-Shirt size cards. Encourage participants to discuss and align their understanding of each T-Shirt size. Remind participants to consider relative effort when assigning sizes.

      Outcome : By the end of this sequence, participants will be familiar with the T-Shirt Sizing technique and will have hands-on experience in using it to estimate effort.

    sequences : 5

    stopwatch

    duration : 1h15

    Technical Debt Workshop

    Use Template

    Technical Debt Workshop: A meeting to address and prioritize technical debt issues and plan for their resolution.

    1. 10'

      Introduction

      Start the workshop by introducing the concept of technical debt and its impact on the project. Explain the purpose of the workshop and the importance of addressing and resolving technical debt issues. Encourage participants to share their experiences and challenges related to technical debt.

      Tips : Create a safe and open environment for participants to share their experiences and challenges. Use real-life examples to illustrate the concept of technical debt.

      Outcome : Participants will have a clear understanding of technical debt and its impact on the project.

    2. 20'

      Identifying Technical Debt

      Guide participants through a brainstorming session to identify technical debt in the project. Encourage them to think about areas such as code quality, architecture, documentation, and test coverage. Use visual aids or tools like sticky notes to capture and categorize the identified technical debt.

      Tips : Encourage participants to think beyond their own areas of expertise and consider the project as a whole. Use a collaborative tool or whiteboard to capture and organize the identified technical debt items.

      Outcome : Participants will have a comprehensive list of technical debt items in the project.

    3. 15'

      Prioritizing Technical Debt

      Facilitate a discussion to prioritize the identified technical debt items based on their impact on the project and the effort required for resolution. Encourage participants to consider factors such as business value, risk, and dependencies. Use a prioritization matrix or voting system to reach a consensus on the priority order.

      Tips : Ensure that all participants have an equal opportunity to voice their opinions during the prioritization discussion. Use a facilitation technique like dot voting to gather individual preferences before reaching a group consensus.

      Outcome : Participants will have a prioritized list of technical debt items based on their impact and effort.

    4. 25'

      Planning for Resolution

      Guide participants through a planning session to define actionable steps for resolving the prioritized technical debt items. Encourage them to break down each item into smaller tasks, estimate effort and resources required, and assign responsibilities. Use a project management tool or a whiteboard to capture the action plan.

      Tips : Encourage participants to be specific and realistic when defining the tasks and assigning responsibilities. Use a collaborative tool that allows easy tracking and monitoring of the action plan.

      Outcome : Participants will have a detailed action plan for resolving the prioritized technical debt items.

    5. 05'

      Wrap-up and Next Steps

      Conclude the workshop by summarizing the key outcomes and action plan. Discuss the next steps for implementing the action plan and monitoring progress. Encourage participants to provide feedback on the workshop and address any remaining questions or concerns.

      Tips : Allocate sufficient time for participants to ask questions and provide feedback. Emphasize the importance of ongoing communication and collaboration to ensure the successful resolution of technical debt.

      Outcome : Participants will have a clear understanding of the next steps for resolving technical debt and feel motivated to take action.

    sequences : 7

    stopwatch

    duration : 2h05

    Release Planning Meeting

    Use Template

    Release Planning Meeting: This workshop occurs before a new release or major development effort. The team plans which items will be included in the release and establishes a rough timeline.

    1. 10'

      Introduction

      Start the workshop by introducing the purpose of the release planning meeting. Explain that the goal is to plan which items will be included in the upcoming release and establish a rough timeline. Emphasize the importance of collaboration and communication throughout the meeting.

      Tips : Encourage active participation and create a safe and inclusive environment for all participants to share their ideas and opinions.

      Outcome : Participants will understand the purpose of the release planning meeting and the goals for the workshop.

    2. 20'

      Review Current Backlog

      Review the current backlog of user stories, features, and tasks. Discuss the priority of each item and identify any dependencies or constraints. Encourage the team to ask questions and provide input on the backlog items.

      Tips : Use visual aids such as a Kanban board or a backlog management tool to facilitate the discussion and keep track of the backlog items.

      Outcome : Participants will have a clear understanding of the current backlog and its priority.

    3. 15'

      Identify Release Goals

      Facilitate a discussion to identify the goals and objectives for the upcoming release. Encourage the team to consider the needs of the stakeholders, market trends, and business priorities. Document the release goals to refer back to during the planning process.

      Tips : Encourage creativity and innovation during the goal-setting process. Ensure that the goals are specific, measurable, achievable, relevant, and time-bound (SMART).

      Outcome : Participants will have a clear understanding of the goals and objectives for the upcoming release.

    4. 30'

      Estimate Effort and Dependencies

      Break down the backlog items into smaller tasks or user stories. Estimate the effort required for each item and identify any dependencies between them. Use techniques such as planning poker or affinity estimation to facilitate the estimation process.

      Tips : Encourage collaboration and consensus during the estimation process. Remind the team to consider factors such as complexity, uncertainty, and team capacity when estimating effort.

      Outcome : Participants will have estimated effort for each backlog item and identified dependencies.

    5. 20'

      Prioritize Backlog Items

      Based on the estimated effort and dependencies, facilitate a discussion to prioritize the backlog items. Consider the release goals, business value, and urgency when prioritizing. Use techniques such as MoSCoW prioritization or value vs. effort matrix to aid the decision-making process.

      Tips : Encourage open and transparent communication during the prioritization process. Remind the team to consider the impact of each item on the overall release goals.

      Outcome : Participants will have a prioritized backlog based on estimated effort and dependencies.

    6. 20'

      Create Release Timeline

      Based on the prioritized backlog and estimated effort, work with the team to create a release timeline. Consider factors such as team capacity, resource availability, and any external dependencies. Document the release timeline to share with stakeholders and track progress.

      Tips : Encourage the team to be realistic and consider potential risks or uncertainties when creating the release timeline. Regularly communicate and update the timeline as the project progresses.

      Outcome : Participants will have a release timeline that outlines the sequence of backlog items and their estimated completion dates.

    7. 10'

      Wrap-up and Next Steps

      Conclude the workshop by summarizing the key decisions and next steps. Ensure that all participants are aligned on the release goals, prioritized backlog, and release timeline. Assign action items and responsibilities for further refinement and execution.

      Tips : Encourage accountability and follow-up on the assigned action items. Provide a platform for participants to ask any final questions or provide feedback on the workshop.

      Outcome : Participants will have a clear understanding of the key decisions made during the workshop and the next steps for release planning.

    sequences : 5

    stopwatch

    duration : 1h15

    Product Backlog Grooming

    Use Template

    Product Backlog Grooming: A continuous process of refining the product backlog by adding, removing, or re-prioritizing items. It can be done individually or as a team.

    1. 10'

      Introduction

      Start the workshop by introducing the concept of product backlog grooming. Explain that it is a continuous process of refining the product backlog by adding, removing, or re-prioritizing items. Emphasize the importance of this process in ensuring a well-maintained and prioritized backlog.

      Tips : Engage the participants by asking them about their previous experiences with backlog grooming. Encourage them to share any challenges or successes they have had.

      Outcome : Participants will understand the purpose and benefits of product backlog grooming.

    2. 20'

      Review Backlog Items

      In this sequence, review the existing backlog items with the participants. Discuss each item in detail, including its description, acceptance criteria, and priority. Encourage participants to ask questions and provide feedback on each item.

      Tips : Use a visual tool, such as a whiteboard or a digital backlog management tool, to display the backlog items. This will help participants visualize the items and facilitate discussions.

      Outcome : Participants will have a clear understanding of the current backlog items and their respective priorities.

    3. 15'

      Prioritize Backlog Items

      In this sequence, facilitate a discussion on prioritizing the backlog items. Encourage participants to share their opinions and insights on the importance and urgency of each item. Use a prioritization technique, such as the MoSCoW method or the relative prioritization technique, to collectively prioritize the items.

      Tips : Ensure that all participants have an equal opportunity to voice their opinions during the prioritization discussion. Encourage open and respectful communication.

      Outcome : Participants will collaboratively prioritize the backlog items based on their importance and urgency.

    4. 25'

      Refine Backlog Items

      In this sequence, focus on refining the backlog items. Encourage participants to provide more detailed descriptions, acceptance criteria, and estimates for each item. Discuss any dependencies or technical considerations that need to be taken into account.

      Tips : Use a collaborative tool, such as an online document or a whiteboard, to capture the refinements made by the participants. This will ensure that everyone's inputs are captured and visible to all.

      Outcome : Participants will refine the backlog items by providing more detailed descriptions, acceptance criteria, and estimates.

    5. 05'

      Wrap-up and Next Steps

      Conclude the workshop by summarizing the key outcomes of the grooming session. Discuss any action items or next steps that need to be taken, such as updating the backlog with the refined items or scheduling the next grooming session.

      Tips : Ensure that all participants are aware of their assigned action items and deadlines. Provide any necessary resources or documentation to support their next steps.

      Outcome : Participants will have a clear understanding of the next steps and their responsibilities after the grooming session.

    sequences : 4

    stopwatch

    duration : 1h00

    Sprint Planning (simple)

    Use Template

    Sprint Planning Meeting: At the start of each sprint, the team meets to plan the work for the upcoming sprint. They discuss and select items from the product backlog to work on and create a sprint backlog.

    1. 10'

      Introduction and Overview

      Start the workshop by introducing the purpose of the sprint planning meeting. Explain that the team will be discussing and selecting items from the product backlog to work on in the upcoming sprint. Provide an overview of the agenda for the meeting.

      Tips : Make sure to set a positive and collaborative tone for the meeting. Encourage active participation from all team members.

      Outcome : Participants will understand the purpose of the sprint planning meeting and have a clear idea of what will be covered in the workshop.

    2. 20'

      Review Product Backlog

      In this sequence, the team will review the product backlog. Present each item in the backlog and provide a brief description. Encourage the team to ask questions and seek clarification if needed. Discuss the priority of each item and consider any dependencies or constraints.

      Tips : Encourage open and honest communication during the backlog review. Ensure that everyone's input is valued and considered.

      Outcome : Participants will have a clear understanding of the items in the product backlog and their priority.

    3. 15'

      Select Items for Sprint

      In this sequence, the team will discuss and select items from the product backlog to work on in the upcoming sprint. Consider the team's capacity and the estimated effort required for each item. Prioritize the items based on business value and feasibility.

      Tips : Encourage the team to collaborate and reach a consensus on the selection of items. Consider using techniques like dot voting or fist of five to facilitate decision-making.

      Outcome : Participants will have a finalized list of items to be included in the sprint backlog.

    4. 15'

      Create Sprint Backlog

      In this sequence, the team will create the sprint backlog. Break down the selected items into smaller tasks and estimate the effort required for each task. Assign tasks to team members based on their skills and availability. Ensure that the sprint backlog is realistic and achievable within the sprint duration.

      Tips : Encourage the team to collaborate and distribute the workload evenly. Use tools like a whiteboard or project management software to visualize and track the sprint backlog.

      Outcome : Participants will have a detailed sprint backlog with assigned tasks and estimated effort.

    sequences : 4

    stopwatch

    duration : 1h10

    Product Demo

    Use Template

    As a scrum team we plan a Demo and Show-and-Tell: Sometimes, teams hold informal sessions to demonstrate work in progress to stakeholders or other teams, seeking early feedback

    1. 10'

      Introduction

      Start the workshop by introducing the purpose of the demo and show-and-tell session. Explain that the goal is to showcase the team's work in progress and gather feedback from stakeholders or other teams. Emphasize the importance of early feedback in the development process.

      Tips : Be clear and concise in your introduction. Use visuals or examples to help participants understand the concept of a demo and show-and-tell session.

      Outcome : Participants will understand the purpose of the demo and show-and-tell session and the importance of early feedback.

    2. 20'

      Demo Preparation

      In this sequence, guide the participants through the process of preparing for the demo. Explain the steps they need to take to ensure a successful demo, such as selecting the work to be showcased, rehearsing the presentation, and preparing any necessary materials or tools.

      Tips : Encourage participants to practice their presentations and gather feedback from their teammates before the actual demo. Provide them with resources or templates to help them prepare effectively.

      Outcome : Participants will have a clear understanding of how to prepare for a demo and show-and-tell session.

    3. 30'

      Demo and Show-and-Tell

      This is the main sequence of the workshop where participants will actually perform the demo and show-and-tell. Each participant or team will take turns presenting their work in progress, explaining the goals, challenges, and outcomes. Encourage active participation and engagement from the audience, allowing them to ask questions and provide feedback.

      Tips : Create a supportive and non-judgmental environment for the demo and show-and-tell session. Encourage constructive feedback and ensure that everyone has an opportunity to participate.

      Outcome : Participants will showcase their work in progress, explain their goals and challenges, and receive feedback from stakeholders or other teams.

    4. 10'

      Feedback and Reflection

      After the demo and show-and-tell session, facilitate a feedback and reflection activity. Ask participants to share their thoughts and observations about the presentations and the feedback received. Encourage them to identify areas for improvement and discuss potential next steps.

      Tips : Create a safe space for participants to share their thoughts and provide feedback. Encourage open and honest communication.

      Outcome : Participants will reflect on the demo and show-and-tell session, identify areas for improvement, and discuss potential next steps.